beaconreception.com

Stop losing new patients to the voicemail beep.

We provide a fully managed AI dental receptionist that handles your overflow and after-hours calls. It sounds incredibly human, schedules directly into your calendar, and guarantees your practice is booking 24/7.

Every Missed Call is a Missed Patient

While your staff is busy managing the daily rush, patient calls are slipping through the cracks—and straight to your competitors.While your staff is busy managing the daily rush, patient calls are slipping through the cracks—and straight to your competitors.

Turn Missed Calls Into Booked Appointments

2,355,499

● LIVE
Calls Handled

Right Now In Real Time

0 %
Increase In Bookings

Convert calls to patients.

24/7

Always On

Built For Dental Clinics

Our Commitment to You

We believe no dental practice should have to choose between providing excellent in-clinic care and answering the phone. Watch the short video below to learn who we are, why we built this technology, and how we are helping clinics just like yours operate on autopilot.

An Extension of Your Team

We aren't just a software vendor. We actively partner with you to ensure your AI agent is optimized to book more appointments and save your staff hours of work.

Technology with a Human Touch

We are obsessed with creating AI dental receptionist that sound natural, empathetic and professional, giving your patients a premium experience.

Free up your team

Let the AI handle the ringing phones while your staff focuses on the patients in the office.

Instant ROI

Saving just one missed appointment a month completely covers your entire cost.

Zero tech headaches

We handle the setup and sync everything directly into your current calendar behind the scenes.

No hold times

The AI handles unlimited calls at the exact same time, meaning no patient ever hangs up in frustration during your busy morning rush.

What are missed calls costing your practice?

New patient calls / month Inbound new-patient inquiries
% missed Industry avg. ~33%
New patient value First-year production · Avg. $4,200
You're leaving on the table
~$55,440 / month

Our AI agent typically recovers $16,632+/mo for practices like yours — many multiples over the cost of the service.

Book a Free Demo →

Tool pays for itself with just one recovered patient per month

Put Our AI to the Test. Talk to Her Right Now.

Don't just take our word for it. Try out our complex scenarios with our dental receptionist and see her in action. Allow microphone access to begin. Try to trip her up!

  • 1

    Combine Procedure & Consult: "Can I schedule a dental cleaning and a consultation for Invisalign, and also check if you accept Aetna insurance?"

  • 2

    Dependent Case & Payment Plan: "My son has wisdom teeth removal. Can I combine his cleaning appointment with that, and also find out about payment plan options?"

  • 3

    Existing Patient & Rescheduling: "I’m an existing patient, and I need to combine the cleaning appointments for myself and my husband for later in the month."

[ Drop Retell Widget Here ]

* THIS USES YOUR DEVICE’S MICROPHONE. NO PHONE CARRIER FEES APPLY.

Real Results from Real Dental Clinics

Don’t just take our word for it. Here is what happens when you take the pressure off your front desk, eliminate missed calls, and let our system handle the phones.

Dr. James Mitchell

This AI sounds completely natural and booked four new patients after hours in our very first week. It easily pays for itself while my front desk team focuses on patient care.

Dr. Sarah Jenkins

Since plugging this into Dentrix, the AI handles all our appointment confirmations and rescheduling automatically. It honestly feels like we hired a rockstar receptionist.

Dr. David Chen

I was worried about the tech, but we were fully live in under 24 hours. Now I just wake up every morning to see new appointments booked while I was asleep.

Jessica M.

Mondays used to be a nightmare of missed calls and hold music. Since plugging in this AI, our phones are quiet in the office, but our Dentrix schedule is completely full.

Dr. Khushal Patel

I was skeptical about an AI accessing our calendar directly, but the integration was flawless. It handles our overflow effortlessly, and the patients genuinely think they are speaking to my staff.

Dr. Carmen Burke

We used to lose emergency callers to the clinic down the street when we closed at five. Now, this agent books them immediately. The return on investment has been absolutely incredible.

Start Booking More Patients Automatically

Our HIPAA-compliant AI dental receptionist plugs seamlessly into your dental practice, handling everything from after-hours emergencies to routine bookings. It sounds human, acts smart, and frees up your front desk to focus on the patients sitting right in front of them—all while driving your revenue up.

Instant Response

Answers every call on the first ring, everytime.

Smart Booking

Books appointments directly into your calendar.

Real Conversations

Understands problem and patient intent.

Fully Trained

Ready to work from day one.

Integrates Seamlessly With Your Existing Dental Software

You do not need to change how you run your clinic. Our AI Voice Agent securely connects directly to your existing practice management system. It reads your live calendar to offer accurate availability and writes appointments directly into your schedule in real-time, completely eliminating manual data entry.

Why Dentists Love Our Integration 

  • Real-Time Calendar Sync: The AI checks your live schedule before offering time slots, guaranteeing no double-bookings.

  • Automated Chart Notes: Patient details and the reason for their visit are automatically pushed into your system.

  • Zero Workflow Disruption: Your front desk team simply logs in and sees a full, optimized schedule—exactly as if they booked the patients themselves.

4 Simple Steps to Automating Your Front Desk.

You don’t need an IT department or a complicated software migration to upgrade your practice. We handle the complete technical setup, secure dental software integration, and custom AI training behind the scenes. Within just 24 hours, your new virtual dental receptionist will be deployed and fully operational, answering every call, booking appointments and instantly capturing missed revenue.

01

Quick Onboarding

We start with a brief discovery call to understand your clinic’s specific workflows, FAQs, and scheduling preferences.

02

Specifying Your Needs

Our team customizes and trains the AI Voice Agent specifically for your clinic. It learns your services, doctors' names, pricing, and specific booking rules.

03

Go Live within 24 Hours

We connect the AI to your existing phone system and dental software. Turn it on, and it immediately starts answering calls and booking appointments.

04

Watch the Results Roll In

You get full access to your real-time dashboard. Review call recordings, read transcripts, and watch your daily reports as the AI fills your calendar automatically.

Predictable Pricing, Maximum ROI.

Scale your clinic’s phone operations with flat-rate monthly plans that pay for themselves in booked appointments.

Basic Tier

249$/month

Setup Fee: 99$ (One Time)

  • 300 included AI calling minutes (~100 Calls of 3 min)

  • 24/7 inbound call answering for your clinic

  • Custom AI voice trained on your clinic’s FAQs

  • Direct calendar booking and EHR integration

  • Emergency patient triage and call routing

  • Full call recordings and text transcripts

  • $0.30 per minute overage rate

Pro Tier

549$/month

Setup Fee: 129$ (One Time)

  • 2,000 included AI calling minutes (~666 Call of 3 min)

  • Automated SMS & email follow-ups for reminders

  • 24/7 inbound clinic call answering service

  • Custom AI voice trained on your FAQs

  • Direct calendar and EHR integration

  • Standard call recordings & analytics

  • $0.30 per minute overage rate

Elite Tier

949$/month

Setup Fee: Free

  • 4,500 included AI calling minutes (~1500 Calls of 3 min)

  • Automated SMS & email follow-ups

  • 24/7 multi-location emergency call routing

  • Premium AI voice with custom branding

  • Direct calendar and EHR integration

  • Advanced call analytics & transcripts

  • $0.30 per minute overage rate

Want Our Agent To Call The Patient As Well, It's Possible And We Do That

Frequently Asked Questions

It never gets overwhelmed during the morning rush, never takes a sick day, and works 24/7/365. It can handle unlimited concurrent calls, meaning your patients never hit a busy signal or wait on hold. It instantly references your real-time schedule to book appointments securely. It allows your front desk staff to focus on the in house patients.

Our AI integrates securely with a wide variety of the most popular practice management systems on the market. Supported platforms include Curve, Denticon, Dentrix (including Ascend and Enterprise), Eaglesoft, Open Dental, Practiceworks, Cloud9, Dolphin, Orthotrac Local, Athena, eClinicalWorks, ModMed, and NextGen Office. We use compliant, secure cloud middleware to read and write directly to your schedule, meaning appointments are booked exactly how your staff would book them, without us ever needing remote access to your office computers.

Our AI works with your existing phone system. There is no need to change your carrier or your clinic’s phone number. Whether you use Comcast, AT&T, Verizon, RingCentral, Weave, Mango Voice, or GoToConnect, setup is completely seamless. We simply configure a basic call-forwarding rule with your provider on day one, and the AI agent takes over whenever you need it to.

Absolutely. Most clinics use our AI for of acting as their primary receptionist. You can configure your phone system to route every single inbound call directly to it first, and it can either resolve the patient's request (like booking an appointment) or seamlessly route the call to your in-office staff for complex clinical questions.

Human virtual receptionists (like a call center answering service) are expensive, charge per minute, and often put patients on hold when call volumes spike. Our AI voice agent costs a flat, predictable monthly rate. It answers instantly, sounds incredibly human, and can handle 20 calls at the exact same time without ever putting a single patient on hold.

Yes. It works around the clock. It handles the busy Monday morning rushes, answers the phone while your staff is eating lunch, and books appointments at 2:00 AM on a Sunday. With our AI agent, your clinic is always open for business.

Our AI receptionist can handle 20 concurrent calls. If five patients call your clinic at the exact same second, it spins up five separate, natural conversations simultaneously. Your patients will never hear a busy signal or be told their call is important while listening to hold music.

Yes, 100%. Security and patient privacy are our top priorities. Our AI agent and our underlying integration infrastructure are fully HIPAA compliant. We sign a Business Associate Agreement (BAA) with every clinic we work with, ensuring that all patient health information (PHI) is encrypted, secure, and handled strictly according to federal healthcare regulations.

Yes. We can program the AI with custom routing rules. If a patient has a complex medical question, is dealing with an emergency that requires immediate human intervention. The agent will gracefully place them on a brief hold and transfer the live call directly to your front desk or an emergency on-call cell phone.

We handle all the heavy lifting, meaning zero technical headaches for you. Once you sign up, our onboarding team configures the AI with your clinic’s specific instructions, connects it to your Practice Management System, and helps you set up the call forwarding. Most practices are fully live and booking appointments automatically within 2 to 3 business days.